Australian Capital Territory Numbered Regulations

FINANCE REGULATIONS (NO. 8 OF 1989) - SCHEDULE

    SCHEDULE     Regulation 4

FORMS

FORM 1     Regulation 7

AUSTRALIAN CAPITAL TERRITORY Finance Regulations COLLECTOR'S STATEMENT		Sequence No.		T.T.		A.O. Code	Date	Contra Amount (Total of Statement)			Sign
Particulars of Receipts		Working Code					Amount
							$		c
TOTAL—	dollars		cents		$

A STATEMENT of all moneys that have come into my possession or control under the above Heads/Sub-Heads or Receipts and related Designated Office ledger working codes for the period......................................... and this day paid to ...............................................

Prepared by........../........../......... Checked by ......../......... / .........

        ....../....../......        

    Collector of Public Moneys     Date     Administrative Unit and Location

FORM 2     Regulation 9

AUSTRALIAN CAPITAL TERRITORY Finance Regulations RECEIVER'S STATEMENT		Sequence No.		T.T.		A.O. Code	Date	Contra Amount (Total of Statement)			Sign
Particulars of Receipts		Working Code					Amount
							$		c
TOTAL—	dollars		cents		$

A STATEMENT of all moneys that have come into my possession or control under the above Heads/Sub-Heads or Receipts and related Designated Office ledger working codes and this day paid into the Territory Public Account.

Prepared by........../........../......... Checked by ......../........../...........

        ....../....../......        

    Receiver of Public Moneys     Date     Administrative Unit and Location

FORM 3     Regulation 11

DEPOSIT SLIP		DATE		NOTES
CREDIT	TERRITORY PUBLIC ACCOUNT			SILVER
Amount .......................................................................				COPPER
.................................................................................. Proceeds of cheques, etc., will not be available until cleared				CHEQUES ETC.
Signature...................................................................... Receiver of Public Moneys				TOTAL

    Administrative Unit

Particulars of cheques, etc.

Received payment Teller

Drawer	Bank	Branch	Amount		Drawer	Bank	Branch	Amount
			$	c		Forward		$	c

FORM 4     Regulation 13

AUSTRALIAN CAPITAL TERRITORY

Finance Regulations

REPAYMENTS TO CREDIT OF EXPENDITURE

STATEMENT OF AMOUNTS paid this.........................day of.......................19.....to the Receiver of Public Moneys for the Administrative Unit for..........................................

at     .....

Appropriation or Account to be Credited					Number and
Div.	Sub-div.	Item	Working code	Particulars, including Reason for Repayment	Date of Account	Amount of Repayment
						$ c
				TOTAL		$

        Authorising Officer

FORM 5     Regulation 14

AUSTRALIAN CAPITAL TERRITORY

Finance Regulations

PARTICULARS OF PROPERTY OF THE TERRITORY TO BE SOLD BY ADMINISTRATIVE UNIT

Name and Station of Officer Directed to Sell	Authority for Sale	Particulars of Property to be Sold

To the Auditor-General, Australian Audit Office     Head of Administration

    Date / /

FORM 6     Regulation 26

AUSTRALIAN CAPITAL TERRITORY

Finance Regulations

CLAIM FOR PAYMENT

Rendered on Administrative Unit for    

1 NAME OF CLAIMANT ..........................................................							Registration No.		Consecutive No.
(BLOCK LETTERS) Address to ............................................................ which cheque ........................................................ is to be posted ......................................................
(Post Code) 1 Courtesy titles to be shown (e.g. Mr, Mrs, Miss, Dr)							Financial Year
	Appropriation Code/Description			Reqn. No.	2 Progress		Working/Cost Code			Amount $ c
	.......................................			.............	.............		.......................			......	....
	.......................................			.............	.............		.......................			......	....
	.......................................			.............	.............		.......................			......	....
	2 P = Part Delivery 2 C = Complete Delivery						TOTAL $
Date or Period		Contract/ Order No.	Particulars of Claim					Amount
								$ c
			...% discount for payment before.../.../.. TOTAL $

PLEASE COMPLETE THE ‘PAYMENT ADVICE' BELOW TO ENSURE IDENTIFICATION
OF THE CHEQUE WHEN RECEIVED

    PAYMENT ADVICE

(To be detached by the Paymaster and enclosed with cheque) Name of Claimant..........................................................		Claimant's Reference	Amount
The attached cheque is on payment of a claim on the Administrative Unit for ......................................................................			$	c
Any inquiry concerning this payment should be directed to that Administrative Unit quoting cheque number, amount and date. DUTY STAMPS SHOULD NOT BE AFFIXED TO THE CHEQUE

FORM 7     ( Front of Form )     Regulation 33

AUSTRALIAN CAPITAL TERRITORY

Finance Regulations

CLAIM FOR TRAVELLING ALLOWANCE

Rendered on Administrative Unit for    

1 NAME OF CLAIMANT ..........................................................			Registration No.	Consecutive No.
(BLOCK LETTERS) Address to ..................................................... which cheque .................................................... is to be posted ...................................................
(Post Code) 1 Courtesy titles to be shown (e.g. Mr, Mrs, Miss, Dr)			Financial Year
	Appropriation Code/Description		Working/Cost Code		Amount
	......................................................................		.......................		$ c ............
	......................................................................		.......................		............
			TOTAL $

Movement Requisition No.

Sandard Salary Scale

Travelling Allowance (For particulars of movement see back of this form)						Rate		Amount
								$	c
Daily Rate—		Days	Hours
Capital City		..........	..............	@ per day		.........	...	...........	......
Other		..........	..............	@ per day		.........	...	...........	......
Weekly Rate	Weeks	Days	Hours
Capital City	..........	..........	.............	@ per week		.........	...	...........	......
Other	..........	..........	.............	@ per week		.........	...	...........	......
Camping Rate		Days	Hours
Cook Provided		..........	..............	@ per day		.........	...	...........	......
Cook not provided		..........	..............	@ per day		.........	...	...........	......
Married Officer/Unmarried Officer 2 Camping Equipment Provided/Camping Equipment not Provided 2
Incidental Expenditure (as shown on back of this form) ...................
	Less Advance—Voucher No.					Sub-Total...		...........	......
2 Strike out whichever is inapplicable						TOTAL $

FORM 7—continued

PLEASE COMPLETE THE ‘PAYMENT ADVICE' BELOW TO ENSURE IDENTIFICATION OF THE CHEQUE WHEN RECEIVED

PAYMENT ADVICE

(To be detached by the Paymaster and enclosed with cheque)

To    

The enclosed cheque is in payment of a claim on the Administrative Unit for.................. .............................................for travelling allowance.

Any enquiry concerning this payment should be directed to that administrative unit quoting cheque number, amount and date.

DUTY STAMPS SHOULD NOT BE AFFIXED TO THE CHEQUE

( Back of Form )

PARTICULARS OF MOVEMENT

Date

Departure

Arrival

Capital City rate

Other than Capital City Rate

Camping Rate

19.......

Time

Place

Time

Place

Weeks

Days

Hours

Weeks

Days

Hours

Days

Hours

TOTAL

Incidental Expenditure	Amount
	$	c
$

    FORM 8     Regulation 69

AUSTRALIAN CAPITAL TERRITORY

Finance Regulations

CERTIFICATE AS TO THE PAYMENT OF SALARIES

Administrative Unit     Fortnight ending    

Pay Centre    

NAME

Identity Number

Amount Paid

We certify that the several persons whose names appear on this pay sheet have this day been duly paid in our presence with the exception of those persons whose names and amounts are shown below:

			$		c	..................................	$ .....	c .....
						..................................	......	.....
						..................................	......	.....
						..................................	......	.....
						Paying Officer: ....................................................
						Witnessing Officer: ....................................................
TOTAL—		dollars		cents		Date ..............................................

    FORM 9     Regulation 34

AUSTRALIAN CAPITAL TERRITORY

Finance Regulations

PETTY CASH

Administrative Unit    

Date

Signature of Payee or other Person

Service

Amount

				$	c
Reimbursement claimed ..............................................
Cash on hand or in transit ...........................................
Amount of advance .....................................................

    Head of Administration or authorised officer     Date / / .

FORM 10     ( Front of Form )     Regulation 35

AUSTRALIAN CAPITAL TERRITORY

Finance Regulations

CLAIM FOR REFUND

Rendered on Administrative Unit for    

1 NAME OF CLAIMANT ..........................................................			Registration No.	Consecutive No.
(BLOCK LETTERS) Address to ........................................................... which cheque is to be posted ......................................................
(Post Code) 1 Courtesy titles to be shown (e.g. Mr, Mrs, Miss, Dr)			Financial Year
	Appropriation Code/Description		Working/Cost Code		Amount

	......................................................................		.......................			$ ......	c ......
	......................................................................		.......................			......	......
			TOTAL $
Date of Preparation of Claim		Particulars of Claim		Amount
				$	c
		TOTAL $

PLEASE COMPLETE THE ‘PAYMENT ADVICE' BELOW TO ENSURE IDENTIFICATION OF THE CHEQUE WHEN RECEIVED

PAYMENT ADVICE

(To be detached by the Paymaster and enclosed with cheque)

To    

The enclosed cheque is for refund of    

by the Administrative Unit for    

Any enquiry concerning this payment should be directed to that administrative unit quoting cheque number, amount and date.

DUTY STAMPS SHOULD NOT BE AFFIXED TO THE CHEQUE

FORM 10—continued

( Back of Form )

CERTIFICATE TO BE GIVEN WHERE THE AMOUNT TO BE REFUNDED CAN BE IDENTIFIED WITH A PARTICULAR CREDIT IN A RECORD OF COLLECTIONS

I certify that the sum of $..............was received at this office on the.......................day of......................19......, and was included in an amount of $..............

paid to

on the..........................day of....................19......

......................

}

of Public Moneys

at    

    Date / /

CERTIFICATE TO BE GIVEN WHERE THE AMOUNT TO BE REFUNDED CANNOT BE IDENTIFIED WITH A PARTICULAR CREDIT IN A RECORD OF COLLECTIONS

I certify that I have examined this claim and I am of the opinion that the sum of $........is properly due for refund.

    for Head of Administration

at    

    Date / /

¹ Strike out whichever is inapplicable.

    FORM 11     Regulation 29

ADMINISTRATIVE REGISTER OF ACCOUNTS

Registration Number	Date	Name	Particulars (Period of Service Quantity, Rates, &c.)	Amount	Consecutive Number of Account	Remarks
				$ c

FORM 12     Regulation 31

AUSTRALIAN CAPITAL TERRITORY
Finance Regulations

APPOINTMENTS, PROMOTIONS, TRANSFERS, RESIGNATIONS, REMOVALS FROM OFFICE AND VARIATIONS IN PAY

   
Administrative Unit.............. Division............ and/or Branch

Pay Day................................. Fortnight Ending...................................

PAY VARIATION ADVICE CERTIFICATE

I CERTIFY that the following pay variation advices have been forwarded for payment for this fortnight and that all such variations have been approved by competent authority:

    First Number     Last Number     Cancellation(s)
FORM 13 .............
FORM 14 .............
FORM 15 .............
Prepared by     Checked by    

    Head of Administration or authorised officer

    (Date)

FORM 13     Regulation 30

AUSTRALIAN CAPITAL TERRITORY
Finance Regulations

PAY VARIATION ADVICE

(Use Form 14 if Superannuation/Provident Account Affected)

Serial No.    

Administrative Unit, Division and/or Branch     Fortnight Ended    

Name				Rate of Pay			Date				Particulars
If appropriate—New Designation, Classification and Location			Number	Present $		As Varied $	From—	To—	Approved
For Designated Office Use		Variations in Fortnightly Salary			Variations in Fortnightly Deductions					Staff Section Certificate

Appropriation

Old Basic Salary $ c

New Basic Salary $ c

Current Adj. (±) $ c

Deduction

Old Basic $ c

New Basic $ c

Current Adj. (±) $ c

Prepared by...........

Basic Wage Grade

Checked By............

Taxation Allowance

Certified correct ...........................

Mode of Payment

Officer Authorised to Sign

Costing Classification

Date.....................

FORM 14     Regulation 30

*Class	AUSTRALIAN CAPITAL TERRITORY
Contrib. No.	Finance Regulations	Pay Serial
Dept. Code	PAY VARIATION ADVICE	Period / No.	/
*Pay Ref.	(Including Superannuation and Provident Account Variations)

Administrative Unit, Division and/or Branch     Fortnight Ended / /

NAME (Block Letters)				Rate of Pay		Date
Mr Mrs Miss	For new contributor include full Given or Christian names	Initials	Salary Number	Present	As Varied	From	To	App-roved	Reason for Variation —Include reference to Designation and Classification

ACCOUNTS ACTION

Variations in fortnightly salary

Variations in fortnightly deductions (Except Superannuation or Provident)

STAFF SECTION CERTIFICATE

Old Basic $ c

New Basic $ c

Current Adj. $ c +M

Deductions

Old Basic $ c

New Basic $ c

Current Adj. $ c +M

Prepared by...........

Checked by...........

Certified correct ...........................

Calculated by ................Checked by....................... Reconciliation Officer............................................

Authorised Date Officer

FORM 14—continued

VARIATIONS IN SUPERANNUATION/PROVIDENT ACCOUNT CONTRIBUTIONS

Date Variation Payable						FOR NEW
*T.O.V.		SUPERANNUATION			PROVIDENT	CONTRIBUTOR ONLY
	†Salary		Number of Units	Amount of Contribution	Amount of Contribution	Sex..................

Details

Old

New

Types of Units

Old

New

Old Basic

New Basic

Cur-rent Adj.

+M

Old Basic

New Basic

Cur-rent Adj.

+M

If female, indicate Marital Status

Max. Salary(s)

Contri-

Never Married

B.W.A.

butory

Married

Non

Allow-ances

Contri-butory

Widowed/Divorced

Total

Reserve

√Tick applicable

Box

Units Rejected this Pay Period

TOTAL

If Separation Date of Exit / /

Date

†Maximum Salary to be shown in all cases except for certain minors ( see instructions) *For Superannuation Board Use

Table ........ Part (new contributor only): .....................

If Forms of Election Attached, state how many...............................

If Superannuation Board Query No. ............Date .............

Birth Joining Service Appoint-ment

/ / / / / /

FORM 15     Regulation 30

AUSTRALIAN CAPITAL TERRITORY Finance Regulations PAY VARIATION ADVICE Serial No ....	Prepared by ................................. Checked by
(Use Form 14 if Superannuation/ Provident Account Affected)
TO FINANCE/ ACCOUNTS BRANCH/ SECTION	................................. Certified correct

(Administrative Unit, Division and/or Branch)

(Period Ending)

.................................. Officer Authorised to Sign ....../....../19......

		Rate of Pay Date
No.	Name and Designation (Show whether Permanent, Temporary or Exempt)	Present	As Varied	From	To	Reason for Variation	ACCOUNTS USE ONLY Calculated by
							.................................. Checked by
							.................................. Reconcl. Officer

FORM 16     Regulation 52

AUSTRALIAN CAPITAL TERRITORY

Finance Regulations

TRANSFERS UNDER SECTION 49 OF THE AUDIT ACT 1989

Department	Division	Subdivision	Financial Year 19
			From Item	Amount	To Item	Amount
				$		$

FORM 17     Regulation 74

AUSTRALIAN CAPITAL TERRITORY

COUNTER CASH ADVANCE CASH BOOK

Dr.     Cr.

				Particulars of Cheques Cashed
Date 19	Particulars of Cash Received	Amount	Date 19	No. of Cheques on list	Receiver of Public Moneys to whom Cheques were paid	List No.	Daily Total of Cheques Cashed

Brought forward

$

c

$ c